The GDPR asserts that data protection isn’t just about security. It’s about what you are using the data for, why you have it in the first place, how accurate it is, and how long you are going to keep it. GDPR forces businesses to take the protection of an individual’s data seriously. As an individual/company, would you prefer to do business with a company/vendor that’s compliant, or one that isn’t?
In that regard, the new regulation states shared responsibility between data controllers and processors. Therefore unlike before, data processors are also required to make process and system level changes for compliance. Our previous article discussed how cloud could be an option to accelerate your compliance journey. Here we look at 3 major processes cloud takes care of for you, and what you should look for while choosing a service provider.
#1 Protect your important data: The GDPR requires businesses to introduce operational and technological measures for the protection of an individual’s data. Whether at rest or in transit, encryption technologies are applied to ensure protection of data from unauthorised use and exposure. Examine vendor data hosting policies and retention limits for your data. Cloud vendors with global footprints for storage of data, offer customers various options of where they want their data stored.
If your business involves transfer of data outside the EU, legitimize data transfers by model clauses, EU-US privacy shield, Binding Corporate Rules(BCR) or by other mechanisms provided in Article 46 of the GDPR. Cloud solutions are positioned to meet GDPR requirements and ensure all major aspects of the business i.e. people, processes and technology, are covered. This is critical for businesses dealing with large amounts of personal data, because an important advantage of cloud solutions is to have one place to manage your compliance posture.
#2 Streamline documentation of processes: Be it contractual agreements or records for processing data, compliant solution providers have a system in place. In the event of breach, timely notification to authorities and stakeholders are part of their disaster management procedures. These businesses are equipped to protect, detect, notify and fix vulnerabilities. With the GDPR requiring you to maintain records for processing data, engaging a compliant cloud solution provider helps take away most of the load in record keeping. This way you have the required documentation in place, with access anytime you need it.
#3 Take care of future compliance needs: The GDPR is the most recent revision to a 20 year directive, and we are witnesses to the impact the regulation is currently making. Non-compliant businesses will be subjected to penalties putting a big dent in their bottom line. The way experts see it, the GDPR is a start to many more initiatives towards privacy and security of data. As businesses are busy doing what they do, regulatory compliance is not something that can be overseen. However appointment of responsible individuals/teams for compliance needs is a matter of considerable investment, and cloud services can help deal with this aspect of compliance management.
Bear in mind that compliance is an ongoing process, and your cloud vendors as data processors can help you take care of your compliance obligations. Make sure you choose a vendor that is committed to comply to required global standards.
For more on the GDPR and what can you do about it, check out our Resources.
Disclaimer: This article is provided for informational purposes only and should not be relied upon as legal advise or to determine how GDPR might apply to you and/or your organisation. We encourage you to obtain independent professional advice, before taking or refraining from any action on the basis of the information provided here.