Freddy AI for CX
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By Use Case
Phone extensions help your customers skip navigating an IVR menu and reach their preferred employee or support agent, directly.
Agents can create custom phone extensions and share it with your customers. When these customers call, your agents will have complete context and can solve issues faster.
Your prospects might already be in touch with a sales rep from your team. With phone extensions they can quickly reach the rep they interacted with earlier and pick up where they left off.
With custom phone extensions, your customers don’t have to spend much time in the IVR system or explaining the context to a new agent. All this means reduced call times and lower call charges for you!
Freshcaller offers unlimited agent extensions and by default, your agents would be assigned a number. Your agents and reps can create custom 4-digit extension numbers. They can share these with their customers for easy access.
It is important to inform your callers that they can dial an extension number to connect with an agent of their choice. For this purpose, Freshcaller offers a default message, you may also choose to customize your messages and setup call greetings for various scenarios.
With Freshcaller your admins have complete visibility into your phone team’s extensions. Admins can view the calling extension numbers of their team members and create agent extension flows. Not only that, admins can also configure fallback options in case a particular agent is unavailable or busy.
Just as your business has a business phone number, you can think of phone extensions as phone numbers for individual employees. Phone extension numbers are usually 3-4 digits and can be assigned to your employees.
Each user can configure their own extension, if you have 10 users in your Freshcaller account then you can set up 10 extensions.
By default each agent will be assigned an extension and this extension number can be customized. As an admin you can configure extension flows and decide what happens in case an agent is unable to answer a call. Finally, this extension flow has to be linked to a phone number in Freshcaller. Upon signing up, phone numbers can be bought or ported into Freshcaller.
When a customer or prospect calls your business number, they would usually be routed to the right department through an IVR menu. However, if your caller is already in touch with someone from your company and they know the extension of an employee. The caller can dial that particular employee’s extension and reach them quicker thus bypassing the IVR menu.
In Freshcaller, it doesn’t matter if all your employees are in the same office or if they are working out of different locations. Once a customer dials a particular extension number belonging to an employee the call will be connected irrespective of where your employees might be located.
An extension as the name suggests is an extension of a virtual phone number. A phone extension cannot be used without an associated virtual phone number — an extension that you configure is specific only to that particular phone number.
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