Applicant tracking software for small business

Small businesses often run on minimal budgets to optimize profits. Their attention goes to what their employees and customers need ‘immediately’. Tools for hiring efficiency or hiring smartness such as ATS software are usually overlooked.

Yet, only those businesses that have the vision, plans, and right tools to launch them into future growth, succeed. ATS is one of the top three important tools for a business alongside helpdesk and CRM software. The top benefits of a small business using free ATS software are:

  • Optimizes recruiting productivity 

  • Makes your recruitment compliant

  • Sets the foundation for future growth

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What is an applicant tracking system?

Applicant tracking software empowers recruiting teams to attract, interview and hire amazing people with ease. Recruiters can post and manage jobs, track job statuses, manage all incoming applicants through the interview process, and collaborate with hiring managers and panel members over hiring decisions, and rollout rock-solid offers using an ATS.

Benefits of Applicant Tracking System for a Small Business

 Here are some of the key advantages that small businesses can reap with a modern applicant tracking system.

1. Reduces significant time used to perform transactional tasks

Losing your productivity to any of these things - juggling multiple job boards, interview scheduling, and managing candidate pipelines? If that's you on most of your working days, stop doing whatever you are doing and start looking for an ATS. With a fully-equipped ATS in place, you can create, manage, and publish job postings in a click, advertise them through a wide range of channels, screen resumes, automate interview scheduling, build talent pools and do more - all in one place.

Ultimately, an ATS allows you to accelerate your recruitment process and save up valuable time for other responsibilities. You don't have to spend a lot of time on routine tasks like emails, and follow-ups anymore. 


2. Facilitates efficient collaborative hiring

Do you feel more than two people collaborating over hiring decisions is a tough nut to crack? We beg to differ. An ATS comes with fantastic features that make collaborative hiring a breeze. HR teams can easily and rapidly communicate comments, feedback and evaluations on every candidate, facilitating a joint decision-making process. So every recruiter has a voice and never feels left out. Companies profit greatly from collaborative recruiting since it allows them to form more diverse and successful teams.


3. Serves as a centralized candidate data platform

Having all candidates' information unified and organized in a single platform allows recruiters to gain a better understanding of the hiring process. A centralized data platform also shortens the recruitment cycle by making it easier to find anything about any candidate, give general follow-up and advance candidates to the next stage. In a nutshell, an ATS enables recruiters to create and implement a more effective hiring workflow. Your team will never find it hard to access data anywhere, anytime.


4. Helps build an easy-to-manage candidate database 

Do you lose candidates to excel sheets or communication gaps? Have you been thinking about building an easy-to-manage candidate database? Enter - ATS.  You can build a candidate database on your ATS; it's scalable and hence has a place for all the perfect applicants you come across. No more applicants getting lost just because of out-of-date spreadsheets.


5. Makes hiring for fast-growing teams easier

If your startup is developing quickly and needs to hire at a rapid pace, and if your recruitment team includes more than one recruiter, then you are ready for an online application tracking system. For instance, Freshteam comes with recruitment automation features that can reduce the time to hire significantly. It also comes with powerful resume parsing which parses candidate information from resumes to create detailed candidate profiles. This might be a useful feature for scanning resumes and swiftly selecting best-fit applicants for your teams.


6. Improves employer brand with candidate-attracting career pages

Create a customizable branded careers site that turns into an exceptional talent magnet for your hiring process and extends the look, feel and credibility of your brand. It can be as simple as a list of open jobs, or it can go as far as telling people about your culture - people, their experiences, potential career routes, perks, rewards, and anything else you want to convey when encouraging people to work with you.


7. Enhances quality of hire

Is finding quality candidates one of your real struggles? Using ATS improves the quality of hire as well. And there are numerous reasons for this to occur. Recruiters, for example, only engage with the best applicants in the applicant pool who are filtered automatically by the ATS based on preset criteria. Furthermore, by automating administrative activities, recruiters have more time to engage with candidates during the selection process. This means they can collect more information and conduct more thorough examinations of prospects before making a hiring decision.


8. Simplifies hiring for temporary positions

If you hire part-time staff instead of full-time, your HR department will have to filter through more CVs, publish more job advertisements, and spend more time sorting through applications. An ATS automates searches from several job portals and even social media networks, such as LinkedIn, to streamline the monotonous and time-consuming hiring process. It can also assist you in filtering candidates based on important employment criteria.


Convincing enough to choose an ATS? ‘NOW’ is the right time. Start with a 21-day free trial of a fully-featured ATS system.

How to choose the best ATS for your small business?

Does it solve your challenges?

As you ask this question, it’s important to consider both current and upcoming challenges. Besides, also make a list of any special use cases you are trying to solve and test if the ATS can solve them.

Is it affordable in the long run?

Pick one with honest-to-your-face pricing! As you do the math, consider at least 6 months to envision the long-run wins. Ideally, start with software like Freshteam, it’s free for firms with up to 50 employees.

What about support?

Find out if it’s free or paid. Ask if they have multi-channel support - chat, email, phone, etc. What’s their average response time? Are they kind and respectful? Do they respect your business values? Research!

How Freshteam ATS can help small businesses

Streamline the hiring process 

ATS helps small businesses represent the whole recruitment process from end-to-end on a single system - starting from the time a requisition was raised until when a candidate is swiftly onboarded.

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Manage your job boards 

Without an ATS, small business recruiters log in and out of multiple job boards each day to attract quality candidates. For small businesses with lean hiring teams, this can be costly.

Freshteam ATS solves this problem by empowering recruiters to take control of all the major job boards from one interface - they can post to multiple job boards in a single click and manage all incoming candidates on the ATS itself.

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Build a thriving talent pool

Any smart small business hiring team knows the cost of attracting exceptional candidates but not the cost of losing them to color-coded spreadsheets. The talent pool empowers recruiters to save such candidates for later, even if there isn’t a role for them immediately. You can tag them by experience, another job role, certifications, university, etc - just so you can filter and discover them with ease when it’s time. 

Within weeks of implementing this, recruiters will realise what they missed before.

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Set up a magnetic career site

No, not a crappy list of jobs posted recklessly! But a fully functional career site, personalized to look and feel like your brand, where candidates can find your open jobs and apply. These candidates will then automatically flow into your ATS as candidate profiles that are easy to manage.

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Make collaboration smooth as butter

When you are hiring as a team, collaboration is everything. Freshteam offers your team the ability to do debriefs, follow-ups, availability checks, interview scheduling, feedback gathering and so much more over the ATS itself. It’s smooth, seamless, and 10X faster!

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Everyone’s favorite: The Candidate 360!

The Freshteam candidate 360 is a one-screen view of all information available on the candidate - resume, conversation history, interviews scheduled, interviewer feedback, tasks assigned, or just about anything. It’s an interviewer’s best friend, HR’s go-to, and the panel members’ courtroom. 

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Get ready for the future: Automation

If routine tasks are draining your recruiters, then where is the time to strategize and grow into the future? The Freshteam autopilot can be configured to run repetitive errands such as email follow-ups, notifying candidates and panel members over interviews, advancing candidates based on scores, etc. The autopilot can shoulder up to 80% of your recruiting tasks, freeing recruiters for things that matter the most!

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Customers love Freshteam’s ATS system for small business...