One system to manage your employee information
Here’s one system that can take care of applicant tracking, onboarding, and employee database management in one place.
Employee Information System, also known as Human resource information system, is used for managing all the employee information under one roof. It includes their personal and professional information, their employment contract, onboarding paperwork, appraisals history, offer letter, and so on. Both employees and HRs can access and edit the data and get an idea of who’s who in the organization using the organization hierarchy present in the employee information system. It is primarily used for payroll processing, people management, and document management by the HR department.
Simply put, an Employee information system brings all your employee data under one roof. Irrespective of your company size, when you have employees, you are bound to have paperwork. Instead of saving the documents in a drive, have them in a single place against respective employees, such that both employees and HR can use them whenever they want to. With the self-service option for the employees, they can change their personal and professional information, view their time-off reports, or look into appraisal history.
Define your organization’s hierarchy. As more people join the company and with internal promotions happening, the hierarchy likely becomes more complex. With an employee information system, you build a clear reporting structure that all employees can easily access. Next time, if they want to know who’d be the best person to advise them about a task, they would know whom to ask.
HR teams get more time in hand to strategically contribute to the company. Without an employee information system, HR members spend a significant amount of time sorting the paperwork, coordinating with multiple departments, managing payroll and appraisals, and so on. An employee information system can automate and coordinate numerous activities, eventually saving time and money.
Select a system that grows with you.
Ensure that the software has multiple pricing plans that you can try out. When your team is small, start with the basic plan with features that satisfy your requirements. As your company grows, experiment with higher plans and try out new features to see what works for you.
Talk to the Sales and Support team and understand how responsive they are.
Are they willing to provide product demos? Do they reply promptly to emails and chats? Do they offer tutorial videos and help articles. When you plan to use a system long-term, support responsiveness can be a deciding factor.
Have clarity on the features.
Do you want it to help you with applicant tracking, offer management, onboarding, etc.? Should it take care of payroll and performance management? Should it be able to provide limited access to contract and part-time employees? Create a similar list before you get started.
Freshteam can do a lot more than just managing employee information.
Right from placing a job requisition till offer acceptance, stay on top of every step of the hiring process. Create approval workflows wherever necessary, automate repetitive tasks, and engage candidates at every stage of hiring.
Get started with onboarding the moment a candidate accepts the offer. Send the checklist to the stakeholders and send the onboarding documents to the candidates. Remind them if need be and get them e-signed, avoiding the paperwork hassle on the first day.
Freshteam lets you create employee profiles for the new hires, and adds them to the employee database when they accept the offer. You can then immediately send them the employee information forms to be filled over Freshteam, and save all their documents against their employee profile for easy access.
Set up holiday calendars for different regions, configure time-off approvals, and create time-off policies that let your employees know that you care for them.
Sometimes, it is the connection that matters. Along with automation, with Freshteam, you can use multiple job boards, candidate assessment platforms, video scheduling tools, and more.
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