What is Employee Database Software?

Employee database software allows you to store, manage, and track all employee data in a centralized location. It holds a variety of employee personnel fields such as name, age, job title, salary, length of service, etc for HR to refer from and allows you to create as many custom employee fields as you want to have complete control over your employee data. A good employee database software should be self-service based where the employees themselves can add and edit their information. 

This way, you can move your complete employee records away from scattered spreadsheets and offline files to a secure online database. Freshteam database software is perfect for rapidly growing businesses. It offers employee record management capabilities that include a self-service portal, a directory of employee profiles, and organizational charts that span across multiple locations.

Features of Freshteam's Employee Database Software

Customizable personnel fields

Gain more control over grouping and filtering employees based on the qualities relevant to their roles. With basic fields like name, gender, date of birth, blood group, etc., already created for you, you also have 40+ predefined employee fields that you can simply drag and drop to add to your Employee Record. Provide visibility to only certain individuals based on your preference. Remove the fields that you feel aren’t serving the purpose and include the ones that you feel do.

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Simple and organized profiles

Your employee directories and org charts could begin to look really complex. Gain greater visibility into all your employee profiles and so will your employees. Browse your employees based on their teams and BUs or sort them based on their first name, job title, employee title, and ID at warp speed.

Try it out in the 21-day Free Trial

 

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Generate unique custom sequence employee ID

Your organization is probably expanding exponentially. Generating a new sequence of IDs based on the team, BU and designation could be cumbersome each time a new employee joins. Freshteam’s employee ID sequencing’s got you covered. No more entering values into spreadsheets and excel. 

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Store and manage your HR documents

With data protection rules becoming more dynamic each day, you might have to keep updating your HR and employee records time and again. Freshteam is one place where you can upload all the HR documents such as offer letter, relieving letter, ID proof, etc and stay relieved from safeguarding it.  Needles to say, your employees can view and upload documents in accordance with the access you issue.

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Benefits of using Freshteam's Employee Database Software

Secure data storage with custom user access

Provide secure and exclusive access to your employee data based on the roles and responsibilities of your employees. Define and curb your users’ editability and visibility to data. 

Visibility into org structure

Freshteam allows your employees to learn who their peers are. As an HR, you might as well look out for abnormalities in any employee’s behavior such as frequent illness, absence, etc

Employee self-service

Reduce HR workload and errors by empowering your employees to access and edit their data. They can possibly add and edit information such as name, date of birth, time-off requests etc..

 

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Hear what our customers have to say

 

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A lot of administrative work is now off our shoulders. We are able to work on more strategic HR activities and initiatives.

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Freshteam makes it easier for employees to keep their details updated. It massively reduces the workload for HR by making information clear and easy to access.

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It's incredibly easy to set up and get an Org Chart started, and build an employee directory with as much or as little information. 

An award-winning HR platform that you'll love