Best Employee Onboarding Software for New Hires

Save hours by digitizing your onboarding process. Automate onboarding workflows and give a stellar experience to new hires with Freshteam

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What is Employee Onboarding Software? 

Employee Onboarding Software is a proactive way to get your new hires inside your company before their first day. With an onboarding system like Freshteam in place, you can take care of all the mundane tasks of joining a company for your new hire. From submitting endless documents to signing multiple forms, the first few days of onboarding are sure to put the excitement down. How to beat this? Enter Employee Onboarding Software. 

Send documents to sign, collect all documents and forms online before Day one. Collaborate with your IT Team, HR Team and the Manager to ensure all tasks and requirements are done for the new hire to ensure a smooth first day. With all formalities aside, give your new hire an awesome onboarding that becomes hard to forget. Get your employee onboarding software right to get your culture right. 

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Benefits of using Employee Onboarding Software

Onboarding has a lasting effect on the employee lifecycle in a myriad of ways. Onboarding software eases the burden on the HR team. With onboarding software, there’s a systematic approach to onboarding that can work by itself, for example, 

and so on.

An automated, well-planned onboarding experience leaves a lasting impression on the candidate that will help with employee retention. When all the operational tasks are taken care of, it gives more time for HR to provide a meaningful, memorable employee experience. To dive deeper: 

 It helps create a great first impression

Onboarding is not just about the fancy welcome kits or getting access to all the devices and applications. It is about gifting a great, memorable 'first day' to the new employee. It sets a tone for how their future would be in the company. Employee onboarding software will automate some of the mundane tasks such as managing onboarding checklists, assigning onboarding buddies,  collecting e-signatures on paperwork, etc., giving HR time to focus on employee experience.

It improves employee retentivity

Employees decide to continue in the organization or quit it in the first few months of employment itself. Therefore, the onus is on the organization to provide a great onboarding experience wherein employees learn about the opportunities, receive timely career guidance, and contribute to their full potential to the organization's growth. 

It provides a personalized experience to the new hires

Right from the moment the new hire accepts the offer, onboarding software provides a customizable experience for the new hires. Personalize the email templates, gift the welcome kits, arrange meetings with the reporting managers, and provide access to all the applications that the employee has to use during the course of their employment. 

It streamlines the entire process

With onboarding checklists and workflow automation, HR teams no longer have to spend time on repetitive tasks. Onboarding software will automatically send the checklist to the concerned stakeholders, create employee profiles in the HR software, and send them the onboarding kits without human intervention. 

It improves the time-to-productivity

Thanks to automation, new hires don't need to spend time on paperwork and manual tasks. This enables them to get into their role much earlier than before, giving them a sense of fulfillment early in their tenure. At the same, it helps the organization achieve its goals faster than anticipated, improving its overall productivity.

It develops a personal connection

With enhanced onboarding experience, employees have more time to bond with their team members and develop a personal connection, not just with their team, but also with the company. With more time in hand, HR teams also can focus on improving their employee engagement, which invariably improves their productivity. 

Features to look for in Onboarding Software

Some of the basic features to look for in Onboarding Software include: 

Why choose Freshteam as your Onboarding System?

Instant Answers

With a dedicated support team in place, you can never be clueless with Freshteam, help is always around the corner. 

Onboard effortlessly 

Sign up and forget about it. We will take care of all your information and the smooth transition to your new hire Onboarding Software. 

Play Smart

With our open API's you can easily integrate your onboarding software with any other application needed in a matter of a few seconds. 

Onboard even before they step in

Freshteam allows you to put together and send an onboarding kit - documents to sign, forms-to-fill, security policies or handbooks to be shared, all in a few clicks. This way you don’t have to worry about manual data entry and uploading documents to the system on the first day. Your new employees can just fill out the form, at their convenience before they come in, and spend their first day just getting to know the company and their new colleagues.

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Send reminders

When there is a form to be filled, there are always people who will procrastinate. Send friendly nudges to new employees to get them to finish filling out the form so that you have all the information you need.

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Tasks and ability to track them

Automatically assign and track tasks that IT, HR, an admin or anyone has to complete as a part of new hire joining. For example, you can create and assign a task to ensure that your new hire has a buddy on Day 1.

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Employee offboarding

You can smoothly off-board employees, manage the tasks and get the people concerned on the same page. Even if you miss, Freshteam will automatically remove the employee after the termination date. 

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Electronic signatures

No more chasing lost forms or missing signatures. Simply get your onboarding forms and documents E-signed with the Freshteam- SignEasy Integration. It’s safe and fast.

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Before and After Onboarding, we got you covered.

Always recruit the best

Lose focus on boring tasks and concentrate on finding your next best talent. Post jobs across channels, schedule interviews, collaborate with the team, automate processes and do much more with the Freshteam ATS.

Explore candidate sourcing

Human Resources Information System

Gather employee data, manage employee information, view org charts, find who's who in the company and contact collegues in just one click - all this and more with Freshteam's HRIS. 

Manage employees better

Easy Time off Management

With Freshteam as your HR Onboarding Software, you get an excellent time-off management system along where you can track your employee time-off without discrepancies. Your employees can also apply time off in one click, managers can approve or decline, view the team's availability, etc., 

Learn more about time off

FAQs on Employee Onboarding Software

Who uses onboarding software?

Companies of all sizes and belonging to all industries can benefit from having onboarding software in place. It is particularly useful for small and growing companies where employee retention is important for company growth and directly impacts the bottom line.

Do small businesses need employee onboarding software?

Yes. Onboarding software automates repetitive tasks such that organizations can focus on providing superior employee experience, right from the moment the candidate accepts the offer. This helps in improving employee retentivity, which is an important metric for early stage startups and small businesses.

How much does onboarding software cost?

The cost of the onboarding software depends on the size of your organization and the number of employees you are looking to hire in a year. If your hire/year is less (let's say <10), it is preferable to use free onboarding software. As your hiring scales, you can subscribe to paid onboarding software depending on the features you need. 

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