Best HRIS software for startups—attract, retain, and nurture your growing workforce
Find out why your startup needs HRIS software, what to look for, and how to choose the best HRIS software with this complete guide.
HRIS software helps startups save time and effort by automating multiple routine HR tasks. It enables faster and easier tracking of employee data such as:
Centralized employee database and org chart
Talent pool management, and much more
Startups are usually short-staffed, yet somehow hire more and more people at the same time. And the worst part? There’s not enough budget or time to invest in clunky software that needs its employees to be specifically trained and onboarded.
Ironically, the only thing that can solve these issues is software. Startups that use paper-based HR processes or spreadsheets end up spending much more time and resources on something that only causes more inefficiencies over time.
The right HRIS software helps automate a majority of the routine HR tasks, is much more cost-effective than spreadsheets, and does not require any training to get used to. Good HRIS software helps startups be more organized, increases employee productivity, and provides instant reports that aid in better decision-making when it comes to how the startup is utilizing its hiring budget.
Not to mention that HRIS software is a lot more secure and protects data confidentiality by giving role-based data access to that startup’s employees.
Here are 5 features to look for when you’re hunting for the right HRIS software for your startup:
HRIS software, for startups especially, needs to enable better hiring and scaling of the company—it needs to help the startup attract, interview, and hire the right talent effortlessly. So look for HRIS software that has ATS capabilities. With it you will be able to:
create a custom career site
post on multiple job boards like ZipRecruiter, LinkedIn, etc. in one click
schedule interviews with ease
send online assessment tests to candidates
And automate most of the tasks mentioned above.
HRIS software enables new employees and other stakeholders to access the required documents online and e-sign them before they join the startup. Employees can also be offboarded via HRIS software workflows that minimize paperwork and manual effort.
Choose the HRIS software that enables you to update and track employee information in a centralized manner. Employee portals store information that can be accessed by members of the startup, but good HRIS software enables employees to protect their privacy by hiding certain fields in their profile from public access.
Customizable fields also mean that certain fields can be added only for certain teams or departments in the startup. For example, a ‘sales commission’ field can be made visible only to employees in business development and not to anyone else.
Look for HRIS software that lets you track employee time off, manage employee time-off requests, approve them, and enable employees to view leave balances. Good HRIS software enables you to create custom time-off policies, create automated time-off approval workflows, and customize your startup’s holiday calendar.
This, apart from enabling better employee self-service, helps feed information to other systems like payroll and becomes the one place to store and handle all information and queries on time off tracking of all your employees.
Good HRIS software comes with in-built HR reporting features that help you track important HR metrics like time taken to hire, application dropout rate, employee productivity, etc.
These reports help startups understand which processes are working for them, which ones aren’t, and how to fix them. The HR team can understand how their efforts have contributed to the growth of the startup and also identify areas where there’s scope for improvement with the data that the HRIS software provides. So be sure to look for those features when choosing the HRIS software for your startup.
HRIS software enables startups to post jobs on multiple platforms, schedule and track interviews, and assess and onboard new candidates all from a single dashboard. This not only saves the startup a lot of money but also helps get through processes much faster and more accurately.
Using spreadsheets for storing employee data can become uncollaborative and as more employees are added, it becomes more prone to security issues. They can be accessed through unsafe devices and can get corrupted.
Online HRIS software for startups is GDPR compliant and protects confidential data while also enabling employees to view data that is required for them with role-based access settings.
Cloud HRIS software for startups automates routine HR tasks leaving the HR team with more time to focus on building better relationships with candidates and employees and also concentrate on strategies to help scale the startup faster.
By creating a streamlined onboarding, time-off, and performance appraisal system with the HRIS software, processes are a lot more transparent and employee productivity can be monitored and improved effectively. Onboarding and referral processes on the HRIS also help improve employee retention rates in the startup.
HRIS software provides instant, accurate data that helps you understand bottlenecks and identify places for improvement at the right time. For instance, if a lot of employees tend to quit within the first three months of joining, you can find out if the onboarding process can be tweaked and made better or have more one-to-ones with the hiring manager and the candidates.
Startups have plenty of options to choose from when it comes to HRIS software.
Often, the pricing structure has a fixed component, plus variable cost based on the number of employees you have. It can cost anywhere between $0 to $2000 per month.
Most software comes with a free trial, so be sure to take the trial and thoroughly check if the product suits your business requirements.
HRIS software has different pricing plans depending on the number of users/level of features you require as well, but there are some great options that offer Free Forever plans for startups.
Check and compare the pricing plans, features offered and the level of customer support offered before making your choice.
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