What is HRMS Software?

HRMS software or Human Resource Management System automates and manages those redundant HR tasks. These tasks include candidate sourcing, candidate management, onboarding and offboarding, employee self-service and database management, and so on. 

In short, HRMS software will assist you with all HR processes, from the hire-to-retire life cycle of an employee. With HRMS software in place, the HR personnel can spend less time on paperwork, and more time on building your company culture and building your employer brand. 

HRMS software - Freshteam HRMS software - Freshteam

Difference between HRIS, HCM, and HRMS

HRIS, HCM, and HRMS have a lot of common features, because of which vendors often use them interchangeably. That being said, each of them has a few unique features that set them apart. 

For example, HRIS (Human Resource Information System) is about personnel management, policy compliance, and other admin processes, whereas HCM (Human Capital Management) takes care of talent and work management, along with the HRIS functions. HRMS software (Human Resource Management System) is a comprehensive solution that manages all the HCM functions, along with payroll and benefits administration.

Five ways an HRMS solution helps your organization

Irrespective of the size of your organization and its requirements, an HRMS solution offers multiple benefits to the HR team. These include: 

Modernizes your HR processes

It is the age of digitization. Most functions, especially sales and marketing, have adapted to it easily. The HR department gets left behind if it still sticks to manual processes. One Freshteam customer describes the benefit of an HRMS the best by stating that the HRMS single-handedly brought their team out of the stone age. Digitize your HR and move out of age-old inefficient processes.

Provides a delightful experience to candidates and employees

With an HRMS solution in place, take care of the entire employee lifecycle from ‘hire to retire’ much more effectively, from a single platform. Stop shirking on that personalized follow-up with candidates or that delayed paperwork for your new hires. The HRMS solves all your woes that prevent you from delivering on that 5 star experience for your candidates and employees. All your work happens at the click of a button with HRMS tools like Freshteam. Delivering delight couldn’t be easier or quicker than this.

Increases efficiency and brings transparency to HR workflows

An HRMS gives you a complete transparent view of all HR processes through a centralized dashboard, giving you powerful insights. For example, find out where that candidate who has been stuck in the pipeline for weeks now is being held up. Improve processes by taking action on inefficiencies in workflows - an HRMS helps you to detect these with ease.

Saves time and money on administrative tasks and paperwork

No more juggling between spreadsheets and paper files for maintaining employee data. With employee self-service on the HRMS, HR need not worry about updating employee records, keeping track of time offs, document management, and so on. A good HRMS will eliminate the need for any kind of manual paperwork and help you track your tasks much better.

Improves focus on people, culture, and organizational development

When the HR software takes care of all the repetitive mundane tasks, the HR team can work towards the most important aspect of any organization; its people. With an efficient system in place to take care of routine jobs, you can spend more time on strategic tasks and drive better business decisions - be it defining the workplace culture, managing the workforce or enabling better retention.

Helps make informed data-backed decisions

An HRMS that has the analytics feature enabled can provide you with detailed HR reports. These customizable reports help in providing crucial insights about the people and processes like hiring. This helps you stay on top of important HR data, such as recent hiring trends, absenteeism among employees, or even monitor productivity of the HR team.

Monitor your KPIs effectively

HR key performance indicators (KPIs) can be based on a number of HR metrics such as time to hire, cost of hire, employee diversity, turnover rate, and calculating these could be quite cumbersome. But with a system to keep track of all employee data, getting these numbers and metrics is only a matter of seconds. Monitoring these metrics effectively with an HRMS will help your HR team step up to the next level sooner.

Choosing HRMS Software for your business - a comprehensive checklist

HRMS software is a comprehensive solution that can take the workload off HR’s shoulders. Depending on the size of the organization, the size of the HR team, hiring requirements, and several other factors, expectations from an HRMS solution would vary for organizations. As a result, it is important to have clarity on what you are looking to solve using HRMS software. For instance, if you are a small business looking to hire aggressively, you look for an HR solution that will take care of all your recruiting needs.

Keeping that in mind, here are some things to consider while choosing the right solution for your organization.

Features to look for in HRMS Software:

The best HRMS software should possess some essential features to take care of the entire employee lifecycle from hire to retire. Some other features, while not essential, are good-to-have. Here’s a detailed list of what features you should look for in HRMS software. You can evaluate these features in a single HR tool or choose a mix of tools that specialize in some of these features. 

Freshteam - The best HRMS software 

Hire candidates in no time

Freshteam lets you take care of your hiring needs, right from candidate sourcing, to offer management. With interview scheduling, video interviews, job board integrations your recruitment tasks are in expert hands.

HRMS software - ATS HRMS software - ATS

Provide a great first-day experience

They say first impressions last long. It is true, particularly for new employees, as their onboarding experience decides their future in the organization. With Freshteam, you can send onboarding kits, get your documents e-signed, send reminders, and do much more

HRMS software - Employee onboarding HRMS software - Employee onboarding

Stay ahead on the Time off trends

Keep a watchful eye on absenteeism trends in your organization. Freshteam PTO lets you add approval flow of time-offs, upload time off policies, add multiple holidays so that your employees are aware of the acceptable time-off limits in your organization.

HRMS software - Timeoff management HRMS software - Timeoff management

Let the numbers do the talking

With our curated and extensively customizable HR reports, you can make insightful decisions on the hiring trends, cost of hiring, number of hires, etc., and measure the effectiveness of your hiring campaigns. 

HRMS software - HR reporting HRMS software - HR reporting

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