Human Resource Report

Human Resource report/HR Report is a way to showcase and analyze all your human resources related metrics, stats, and numbers in the best way possible. Human Resources Reports help to identify areas of improvement and understand different HR functions like employee performance, retention, hiring strategies, and so on.

There are different Human Resources Reports that are widely used to solve unique challenges and arrive at different and better solutions.

The 7 Common Types of Human Resources Reports  

The 7 different Human Resources Reports that are widely recommended to be used are:
  • Employee Information Report
  • Recruitment Report
  • Performance Management Report
  • Compensation Report
  • Timeoff Report
  • Onboarding and Offboarding Report
  • General Report 

1. Employee Information Report

Employee Information Reports carry all information regarding your employee data parameters like the headcount of the employees, the turnover rates of each employee, the diversity, revenue per employee, employee satisfaction percentage, employee engagement percentage, and the period of employment of employees in average, etc., 

You can use these reports to measure all the above parameters and more, based on what applies to your company, for example, turnover rates from each department or location or a team, etc., 

The major advantage of this report is that you can analyze and compare information across departments, locations, different cross-sections as you want for a dissected view of your company's performance. 

2. Recruitment Report

One of the crucial reports that are proved widely useful to improve hiring strategies and increase candidate-to-hire transformation rates is Recruitment Human Resources Reports. Your Talent Acquisition team aka the TAs can be hugely benefited by measuring, analyzing, and understanding the different metrics involved in recruitment. 

Some highly recommended parameters to measure under recruitment reports are

 

3. Performance Management Reports

Performance Management by itself is often taken care of and measured by a special team in big organizations to make sure we evaluate employee rights and they are rightfully compensated based on their performance. But that does not mean a small company or a growing company should not have its HR team measure their employee’s performance, it is better to start it early, is it not? 

Some common parameters expected to be measured when evaluating performance are

You can again do this based on levels, locations, departments, roles, etc., For example, you can measure the performance of all your product marketers to understand how product marketing is working in your organization. 

4. Compensation Reports

Compensation paid to your employees is mostly taken care of by your finance team, yes. But the HR team is responsible for Payroll. They need to decide which group or pay level each employee belongs to how their compensation works, which are all part of the measuring they do. 

To understand compensation, you need to maintain some reports such as salary reports, appraisal reports, paid time-off reports, Overtime compensation, and dues reports, shift compensation, deductions, and financial reports based on each filter or criteria. 

5. Timeoff Reports

One of the crucial reports every HR team definitely has to maintain is Timeoff Reports. Knowing how much Time off is consumed is very crucial to manage the company culture in the right way. Without recording and analyzing it, chances are you might miss an absenteeism pattern or maybe a hole in your time-off policy that is probably reducing the productivity of your employees as they work without enough time-offs. 

Analyzing Time Off using reports helps you to revisit your Time-off policy often until you finally arrive at the best version of it. You can ensure your employees are getting the rest they need, while your company also gets the right ROI for its policy. 

Some parameters one should definitely include are time off request rates, time-off approval rates, monthly/yearly/quarterly time off rates, location/department based time-off requests, cost of time off rates, etc., 

6. Onboarding and Offboarding Reports

We are just getting started to see that Onboarding and Offboarding are crucial HR functions. Organizations have come to realize its importance in maintaining high retention rates and employee satisfaction rates, which ultimately improves the employer brand. Ensure you measure your onboarding and offboarding process, take necessary surveys to understand the feedback of your employees, and analyze it well using reports to improve both the processes. 

Feedback on the Onboarding, Pre-onboarding drop-off rates, Post 90-days drop off rates, retention rates, training spend per employee, ROI on each employee are some important items to measure here.

 

7. General Reports 

You have covered everything important in the above 6 types of reports, but no two companies are the same, and so are their HR challenges. There might be a few parameters you would want to analyze as reports specific to your organization and its challenges. These can be anything from response rate for surveys to the rate of employees ordering filter coffee (priorities, they differ). So yes, all this comes under General Reports. 

Why is Human Resources Reports beneficial for any organization?

By now you would have known that there are a bunch of things you can monitor and analyze by having a proper reporting system in place. If you still have your doubts starting on maintaining reports, here are a bunch of ways having reports can help your organization. 

One of the foremost ways reports helps is by helping you easily spot the areas of improvement in any criteria. Be it onboarding or hiring, you can easily identify using numbers what is working and what is not. 

Once you know what’s wrong, it is easier to fix it and make a plan to avoid it rather than not knowing what is wrong at all and planning randomly. You can also make working plans backed up by numbers. 

Another important way reports help is by aiding you in cutting down or stopping a problem at its root or starting point, every problem or error will be identified eventually, but there is a huge cost behind every error, and finding them early can save you tons. 

You can seamlessly track all employees and their data, thus making sure there is a mutual balance between the employer and employee regarding ROI and satisfaction at work. 

Recruitment reports have increased hiring rates by 12% for leading companies as it helped them find the right source to find candidates, the right number of interviews to conduct, etc., thus giving a winning hiring strategy. 

Any requirement, be it a new job filling or extra cash in the drawer, reports help you predict these requirements beforehand and give you time to prepare yourself as an organization. 

Reports help you identify key areas of spending and where you can cut costs etc., easily thus helping you manage the revenue and expenses of the organization better. 

Reports say goodbye to inaccurate, assumptive information that leads to inaccurate results. It gives you an accurate and honest view of the performance of your organization on all fronts. 

How Freshteam helps you in your HR Reporting? 

There are three ways to go about your HR Reporting. 

You can do it manually, wherein you collect all data from the different tools you are using for recruitment (ATS), employee information (HRIS), Onboarding, Offboarding, and payroll, etc., or,

You can get HR Reporting Software which hopefully comes with the ability to be integrated with your Applicant tracking system, your Human Resources Information system, your Onboarding software, and Payroll software, etc., It is also important to note that each of your tools should allow integration within the other tools, which might not be the case most of the time or, 

You can choose Freshteam, an all-in-one HR software that comes with Applicant Tracking, Employee Information, Onboarding, Offboarding, Time-off Management, endless integrations, and yes, of course, HR Reporting. 

Freshteam’s HR Reporting Software comes with

Curated Reports

As Freshteam would be your ATS, HRIS, Onboarding and Timeoff Management Software, the reporting side of Freshteam already comes with Inbuilt reports aka Curated reports that have multiple parameters covered under all scenarios. These curated reports automatically fetch data from your other modules and create the reports for you. All you have to do is click and see.

Customizable Reports and Widgets

You can easily clone the curated reports and then customize them however you want with several unique widgets to create reports of your own with ease. 

Reports Scheduling 

Freshteam lets you schedule and send a report to any email ID on a recurring basis to update every stakeholder on the goings of the monitored project or assignment. 

Security

Not all have to know the depths of your company, keep your reports secure and accessible only to the eyes of the stakeholders required by restricting and enabling access.

Award-winning HR software, Freshteam