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Personal Assistant

We are looking for a Personal Assistant to help execute day-to-day tasks efficiently and provide administrative support for our management. You will be required to coordinate and collaborate with employees and the management, answer phone calls and make reports. Your contribution will help improve the workflow and process in the office, and therefore, the efficiency.


Administration Industry

Administration focuses on aiding business growth by running different operational processes in an organization. It is responsible for providing a productive workspace and comprises of facilities, human resources, legal team, etc.


What to expect from the role

  • Hands-on experience with various administrative tasks and support the managers in all executive tasks.
  • Learning how to organize and multitask multiple deadlines and projects.
  • Learn on the job about the best practices in the industry.
  • Exposure to the industry and working with experts.


Responsibilities

  • Provide executive and administrative support to the manager in all required tasks.
  • Act as a mediator between external clients and customers, employees and the manager to convey information.
  • Attend phone calls and take messages on behalf of the manager.
  • Screen emails and letters which are received before passing to the manager if necessary.
  • Schedule appointments and set up venues for the same.
  • Coordinate all travel arrangements when required.
  • Taking notes and minutes of meetings.
  • Creating reports using information and data provided for presentation.
  • Maintain an efficient filing system
  • Maintain an inventory of all office supplies and regularly ensure they are stocked.


Requirements

  • Must at least be a high school graduate.
  • Prior experience in an office environment or as an assistant.
  • Good computer skills and knowledge of software like MS Office.
  • Good communication and people skills.
  • Strong time management, organisation, and multitasking skills.
  • Proficiency in business writing.
  • Knowledge of the best office supplies, gadgets, and applications.
  • Good professional ethics and integrity.


Average Salary

The median salary is $14.89 per hour.

Source - payscale.com

Career Path

Personal Assistant is an entry-level job. It is the role responsible for providing executive and administrative support. It also includes tasks like running errands and maintaining records. It is a stepping stone if you are looking to make a career in the field of administration. Any bachelors degree will make you eligible to apply for this position and prior job experience is preferred.


Career Progression

With ample experience in this job role, you can take your career forward to other job roles in administration such as:

  • Promotion to working for a senior manager.
  • Responsible for managing a small administration team.
  • Managing a junior assistant.


Sample Questions

Personal

  • Why do you want to become a personal assistant?

  • Where do you see yourself in 5 years, how does this job help you in that goal?

  • What are the top skills required to be a PA according to you?

Human Resources

  • How comfortable are you working with different departments across the company?

  • Would you be okay with working overtime?

  • What makes you think you’d be a good fit with our company culture?

Management

  • Why do you want to work in this organization?

  • How would you interact with someone you don’t get along with?

  • How would you handle confidential information?

Technical skills and knowledge

  • What prior experience do you have which can help you with this job role?

  • What software are you used to working with and how will that help you at your job?

  • What kind of tasks did you have to handle in your previous job, what did you learn?