HRMS Job Descriptions Administrator

Administrator

Our company is on the lookout for an experienced and efficient administrator who can take care of all administration work and make our lives easier. You would be responsible for all day-to-day operations of the company. You would have to coordinate with our managers and employees to ensure the smooth functioning of all office works. Your workday would revolve around fixing calls, meeting, sending emails, arranging travels, and maintaining office equipment.

Administration Industry 

The administration is an integral part of any industry. The main focus of the administration is to help in the growth of the businesses. They are required to run all background operations to aid the business of an organization. They make the workplace easy to access and fix any glitches that occur in terms of the arrangement, communication, etc.,

Responsibilities

  • In charge of monitoring all internal communication and databases. 

  • Responsible for scheduling meetings and events. 

  • Order and maintain office supplies such as stationery and give an account of everything used.

  • Maintain all physical and digital records of the employees. 

  • Should record all expenses and maintain the record to submit very quarter.

  • Take care of all incoming and outgoing emails. 

  • Writing, Reporting, and Documentation of all information. 

  • In charge of printing, storing, and sharing all company-related documents. 

  • All phone calls made to the company must be handled. 

  • Arrange all travel requirements needed for the company. 

  • Be in constant communication with managers and supervisors to assist them with all queries. 

  • Maintain and run office administration based on company policies.

Requirements
 

  • 2-3 years of experience as an administrator with an established organization. 

  • 5-6 years of experience as an Administrative assistant. 

  • Good communication and writing/ reporting skills. 

  • Should have a fair knowledge of all Office Management Tools like MS Office. 

  • Should be familiar and at ease at using all office equipment that includes printers, Xerox and fax machines. 

  • Have working experience and knowledge in a corporate environment and policies. 

  • Good at multitasking and handling multiple people at the same time. 

  • A go-getter attitude with attention to detail. 

  • Must have graduated from High School, vocational training, or diploma in Administration is advantageous.

Average Salary:

The average salary per annum is $66,230.

Career Path:

The administrator is a mid-level job role that you can go to after gaining experience as an administrative assistant for a few years or you can practice administration in a smaller environment with fewer employees before jumping to a big company. The role can offer you multiple openings and helps you choose the field you want to work in for a longer time. A career in administration means you manage the office and the works of the people in it to better perform. One can get into this role with:

  • Experience as Administrative Assistant

  • Vocational Training in Administration

  • Secretary Experience

Career Progression:

One can choose a particular line they want to venture into by switching between different kinds of companies. If one wants to become Manager or Head, continuous experience in one organization would help. Some roles one can land in after years of experience are:

  • Manager

  • Secretary to the Company’s CEO/ Director

  • Business Head

  • Supervisor of a Department 

Sample Interview Questions:

Personal 

  • What is your biggest weakness?
  • What do you like the most about an administration job?
  • Would you suggest someone take this line of work, why?

Human Resources 

  • What would you do if you find out that an employee is wasting or misusing the company’s resources? 
  • Would you be okay with traveling with our managers for 4-5 days?
  • Are you comfortable in training or assisting new recruits?

Management 

  • Are you a team player or a lone wolf?
  • How would you handle the schedule of a manager who is not good at time management? 
  • If a junior or assistant makes a mistake that affects the company, how would you handle it? 

Technical skills and knowledge 

  • What skills do you think are most important for someone working in administration?
  • What is your future plan for the company, how do you picture the company and you in it five years from now?
  • If there are multiple calls and emails flooding the company after a PR crisis, how would you best handle the situation, explain?