What are the basic features to look for in an online Leave Management Software?
First on the list is Leave Tracking. One of the basic features you can see in any leave management system is leave tracking which will track the leaves consumed by every employee of your organization. The number of days, the number of employees not available at the same time or in the upcoming days, etc. all come as a part of leave tracking.
Team Holiday Management
Another important feature of an employee vacation tracking software is that it gives the entire team a context on the holiday pattern of everyone in the team. This helps in three things: avoiding the creation of dependencies, planning a day or week by knowing who’s in or out, and coordinating vacation planning. Making employees be self-responsible for the smooth running of the team increases employee participation and engagement.
One of the main features you should look out for in a Leave Management System is the ability to create multiple leave policies. A company can have different departments, branches across countries, people working in different regional shifts, etc., All these mean “one size fits all” will not work. You need more than one time off policy to accommodate everyone and that’s what multiple policies will help you do.
Multiple Holiday Calendars and Workweeks
If you have multiple policies, or different shits for your employees, or offices across India, you would surely need your leave management software to have a feature that helps with it. Holiday calendars and Workweeks does just that. It helps you personalize and map holiday calendars and workweeks for different groups or teams or countries.
Accruals and Carryovers
Another essential feature of any online Leave Management System is its ability to allow accruals and automate carryovers. These are processes that if done manually can go wrong or be missed easily. A leave management system should make sure it aligns the timely accruals and periodic carryovers with the policy and automates the whole process.
Leave Management is an easy task if set right. The approval process forms a huge part of this whole system. The ability to set clear approval workflows that match or cover for any situation or loopholes is an essential feature required in any Leave Management System. Some common things that your Leave Management software should ask you when your setting the approval workflow are:
- Who approves the leave request in the Reporting Manager’s absence?
- Who approves the requests of an employee who does not have a direct reporting manager?
- How many times can leave be applied and rejected for a single employee?
- As a Manager, I can approve how many days after the exhaustion of the provided paid time off of an employee?
- What is the maximum number of leaves that can be approved at the same time?
An ideal leave management system should have room for an ample amount of integrations, easily and cost-friendly. Because your HRIS software, your Attendance Management system, your Payroll would all require information from your employee Leave Management system. Providing this ensures a hassle-free functioning for your HR team. It would not be smart if you cannot combine all of your systems and unify the process.
With the trend of the world, it becomes highly important that your Holiday Management Software comes with a supporting Mobile App. This lets employees apply for requests from anywhere and managers approve from anywhere. The whole system on a phone makes it smart and easy to get things done without interruption.
Reports / Trends
Reports or Trends feature in a Leave Management System gives the leave pattern of the entire team or organization helping in understanding the employees better. It will also help to decide, for example, if you notice no one in your company is taking off, it is a signal that your employees are burning out and the warning signs can help you arrange something to give them their break, on the contrary, if there is an absenteeism prevailing among employees you can spot it in advance and see what can be done to motivate your employees.