What is Recruitment?

The recruitment process involves identifying, attracting, short-listing and hiring candidates based on your organization’s requirements  to narrow down on the right candidates for your job. In large companies, the hiring strategies and decisions are made by a large team of hiring managers, talent acquisition specialists, recruiters and sourcers. In smaller organizations, usually the leadership, executive teams and hiring managers and the HR department handle all the recruiting processes by themselves.

Types of Recruitment

There are different ways to recruit candidates but here are the two major types of recruitment:

Internal Recruitment

Internal recruitment is filling up vacancies by looking within an organization. This can be done via internal transfers, promotions and investing in efforts to bring back former employees who are familiar with the role.

External Recruitment 

External Recruitment is the standard process of posting jobs on different platforms to attract the right talent to your organization. Companies have typically begun using recruiting software and processes to source candidates, interview and hire them. External recruitment can be done via internships, employee referral programs, campus hiring, job boards, third-party vendors/recruiters/agencies, career sites and social media channels.

Difference between Recruitment Process and Selection Process

Recruiting includes activities that fall under two stages: the recruitment process and the selection process. Here are the major differences between the two categories:

Recruitment Process
Selection Process

The recruitment process is the part of the hiring process in which the right candidates are searched, curated and convinced or shortlisted to be brought into the selection process of the Recruitment. 

The selection process is the part of the hiring process in which the major focus is to select the right candidate for the job. 

This selection is done through different steps, major tests, and interviews.

The recruitment process includes the posting and distribution of job openings across channels. It then moves to get all potential candidates to apply through communication, curating all the right candidates for the job opening, and getting as many applications as possible.

Some common steps are written test, technical tests, group discussions, face-to-face interviews, culture fit tests, etc., 

It is a positive process where getting applicants is the major goal.

It is a negative process where eliminating the applicants and finding the right candidate is the major goal.

The recruitment process is inexpensive and quick.

The selection process is time and cost consuming.

Define the salary range

Steps involved in the Recruitment Process

Now that we know a fair bit about Recruitment, the types and the two major processes in it, let us see the step-by-step process involved in recruiting. This will help you and become your go-to guide for all your recruitment process going forward. 

There are 7 major steps in the recruitment process, which when followed correctly will give you the right candidate for your job opening. 
1. Identify your vacancies and their requirements

Do not step into the recruiting process without knowing full well on what you are trying to achieve. Know your problem, the solution expected and then begin the hunt. 

The major steps in this hunt are: 

- Find what is the vacancy

- Find what roles and responsibilities does this job entail

- The kind of candidate that the team or manager is looking for

- Goals and achievements the candidate is expected to fulfill and 

- Changes the candidate is expected to bring

Once you know the answer to all these you would get a fair idea of the candidate persona that would be right for the job. With this in mind and the challenges you want to be solved, create your job in your recruitment software with details and descriptions. 

2. Define the salary range

The salary must be defined based on what the industry is offering to employees in a similar job role and the kind of responsibilities the potential hire would have. Also, ensure you are complying with the laws of the land and offer competitive benefits to attract the best talent.

3. Post your Job Openings 

Create a job with a brief description of it, roles and responsibilities that come with the job, the requirements or expectations you have in your ideal candidate. Add any other information you want to provide to your candidate regarding the job. 

A good job description or posting would look like this. Use this as a reference or template to writing your own for any role. 

Do not forget to promote the job on social media, job boards, and other networking methods apart from your career site. Use all the methods mentioned in External Recruitment on this page to know more about distributing your job openings. 

4. Accept Candidates and Shortlist 

Once your job posting has gained popularity, it will bring in applications from different candidates. Use a good recruiting tool to bundle and organize your applications and also automate processes like rejecting candidates with less than 5 years experience or not familiar with a language required, etc., Get all the candidates you would be interested in to a pool and get started on the selection process. 

5. The Selection Process

Based on the role, choose how you want to conduct the tests, do you want them to be online or in-office, use different test tools to send tests to your candidates and evaluate easily by integrating with your recruitment tool. Once the preliminary round of tests is completed, you can move to interviews through web tools or in-office. Schedule interviews and shortlist your qualified candidates further. 

6. Evaluate your final candidates

When you have a few last candidates standing and you have to pick one, evaluate once again, re-evaluate the past rounds, consult with your panelists and recruiters and arrive at a decision. Give valuable feedback and reasons you decided on going forward with this candidate and for rejecting the other candidates. 

7. Roll out the offer 

After finding your dream candidate, roll out the offer and get them on board. You can send an offer letter, get it e-signed and begin proactive onboarding processes with the right onboarding tool in place. 

Recruitment Metrics

So you followed all the steps and carried a good recruitment process and found your perfect candidate as well. Does that count as a successful recruiting process or method? Not really. Success is measurable and so is the success of good recruitment. There are few metrics based on which the whole process is measured and correctly measuring these can give you the results your effort bore. 

This metric measures the time that was taken to fill an open position by the recruiter or the recruitment team. It will give you an understanding of the efficiency of the recruitment processes, try and help improve or change it. 

The amount of money spent by the organization to hire the candidate for that job role can be figured by measuring this metric. 

The quality of hire metric gives the number of hires is actually of good quality and can add worth to the organization. It will help you find if the recruiters are spending time and money on good hires or just hiring. 

A metric to understand which sources bring you the most candidates converted to qualified hires. Also, the overall performance of all sources used in the recruiting process. 

The number of candidates who got an offer and the number of candidates who accepted the offer and converted to employees. 

The employee turnover rate or the attrition rate gives the measure on the number of hires who actually made even the cost spent on hiring them by staying the company long enough to make profits if the hires stayed for more than a year at least. 

Are you hiring top candidates from a diverse pool of categories and backgrounds? Measure this metric to make sure your recruiting team is bringing in diversity in the hiring process. These are some of the most important metrics that one needs to measure to find if the recruiting process adapted for the company is making a difference or not.

There are other factors that can be measured apart from this, read this blog to know more about them. 

Why is Recruitment Important?

We have all the information we need to know about recruitment. Now all we need to remind ourselves is why practicing the recruitment process is important and how all the above sections will be helpful. Let's explore the ways in which recruiting improves your organization. 

Transparency in the recruitment process

With a proper recruitment process in place, the whole task of recruiting becomes transparent and clear to everyone in the organization leaving no room for doubt. Managers, employees, and everyone in the recruitment process know why a candidate was selected or rejected, making the ordeal a no confusion deal. 

Impartial hiring 

Given the whole process is transparent, it removes room for partial hiring or favoritism. People can no longer bring in candidates who are not worthy of the job just because they are in the good books of someone in the recruiting team. 

Uniform recruitment

Recruitment takes place in a uniform structure and manner. It makes it easy for anyone in the talent acquisition team or HR department to follow the same ways and get the ideal candidate for a job role. You can avoid confusion and different methods of recruitment that might lead to doubtfulness with a recruitment process in place. 

Finding the right candidate

With the right recruiting in place, you can easily find an accurate candidate for your job. The processes are clear, the tests and interviews are straightforward and transparent. Requirements, roles, and responsibilities are listed accurately, getting only the right candidates who fit to fill the position. 

Organizational Growth 

A good recruitment process means faster filling of vacancies means no dependencies or lack of work being picked up means more work done and goals achieved which means an overall growth for the organization. 

Quick filling 

Once you crack the magic recruitment process, you can figure out the fastest way to get the right candidates for all job postings and fill job postings easily. With the time to fill rate reduced, productivity increases. 

Getting the right candidates for your organization

The recruitment process not only helps to find the right candidate for the job but also for your organization. You can test the candidate for culture fit or culture boost in the organization and make sure you get the right candidate. 

Diversity in candidates

The recruitment process also ensures that you don’t keep hiring candidates with the same background and culture. It makes the organization more inclusive and diverse. Regarding gender, race, color, etc., encouraging diversity is very important in today’s age and it is well done through recruitment.  

Hope this gives you a comprehensive view on Recruitment. We highly recommend that you try out Freshteam which allows you to manage all your job postings, helps you with smart candidate sourcing, resume screening, managing your talent pool, engaging effectively with candidates, assess, make offers and lots more.

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