What are the Different Types of Paid Time Off?
It is important to categorize time offs based on the reasons your employee avail them. Clear classification makes it easy for employee to apply for PTO and help you track the which category registers the most number of PTO requests.
Here are the 12 types of PTO that your employees may avail:
Including sick leaves in your PTO policy helps your employees avail time off from work to recover from an illness or an injury. Based on your company policy and federal laws, you can assign a fixed number of sick leaves per year.
You can also ask for their medical certificates in the attachments section in case the plan for a long leave.
Employees can apply for vacation leaves when they want to take a break from work. They can apply for one or more days of paid time off to go on a vacation, spend time wih family, pursue a hobby, etc. The employee intent for availing vacation leaves is often to relax and recharge.
Since the definition of vacation leave is fluid, your PTO policy must include clear guidelines on when your employees can avail this type of paid time off, how early they must notify the management, and how to manage work in their absense.
The type of PTO your employees may avail to take care of short-term activities like doctor's appointment, visiting the bank, vehicle repairs, attending events, etc. fall under the Personal Leave category.
A set of days that are commonly celebrated or recognized as public leave when is not officially granted by the company but is an optional day that the employee can use as time off.
Usually, employees are allowed to avail a few days from the exhaustive list. For example, a company's PTO policy may allow for five optional leaves which can be chosen from a predetermined list of ten occasions.
If an employee is required to serve active duty or training, they can avail miltary leave to meet their obligations assigned without a loss of pay. This PTO category needs to be a part of your policy based on government guidelines.
Your employee can avail these leaves when they become a parent. Maternity leave is a long duration PTO that is supposed to be used in one go. Paternity leave is commonly allowed to be split up and used by the new father as per his convenience. These leaves can be availed even if your employee apopts a child.
Based on the law of land, you can put a cap on the number of times that each employee can avail parental PTO.
A few days allocated for one financial year that can be used when all other leave types are used up, when not used, the leave day salary gets encashed with the year-end salary or as a bonus for the employee.
Paid leave provided to an employee while they are on their sabbatical that is a short period of time away from work, mostly 6 months to 1 year.
Study leave is the paid time off given to an employee to pursue education related to the current job. Employees can also avail this PTO category to attend their graduation ceremonies while accounting for the days of travel.
You can collect proof for details on the ceremony before sactioning the leave.
Your employees can avail bereavement leave in the unfortunate event of death of a family member or a loved one. They can use the paid time off to arrange for a funeral and to come to terms with their loss.
Your employees can avail the jury leave to fulfill their civic duty of serving as a juror or witness in a legal proceeding. You can include Jury leave in your PTO policy if your state law makes it mandatory.
You can check summon notice from the court before sanctioning a jury leave to your employees.
Leave to Cast Vote
This PTO type accounts for payment of hours when an employee is away from work to cast their vote during national or state elections. You can sanction hourly time-offs under this category because employees often need only a few hours for the task.