What is a Human Resource database software? 

Human Resources Database Software is an application used for managing all the information and facts about a business's human resources.  The data stored in a Human Resource database software is typically managed by HR professionals in the organizations and pertains to employees' personal details. employee information, payroll-related data, leaves and absenteeism information, etc. A typical Human Resource database software should be able to store the human resource data in a secure manner, provide role-based access control, and should allow the authorized members to extract data in the form of reports. 

Why do businesses need an HR database software?

In a time when work-from-home has become the norm and has made workplaces fragmented, streamlining human resources information is as challenging as it is important. HR software is helping businesses manage various forms of data and for different purposes. There are several systems such as HRIS, HRMS, and HCM that help with recruitment, employee onboarding, applicant tracking, time off, and HR reports.

As organizations become bigger and regulations around obtaining and storing employee data are revised, HR departments do not have a choice but to rely on HR databases that utilize such information responsibly. While most organizations use some form of HR tracking database software, it is important for management to understand if it is the right fit for them.

Apart from the need to store data pertaining to the management of a body of staffers and run a workplace, the purpose of HR databases is to streamline HR processes. Businesses need to keep records of data for various purposes.

Here are 10 benefits of using an HR database software:

1. Monitoring employees:

Businesses must monitor all records of sicknesses, grievances, absences, and disciplinary cases that an employee may undergo. This is important to get a measure of employee productivity and formulate a plan to serve the needs of workers who help them achieve the company goals.

2. Enhancing accuracy:

Increasing the accuracy of HR processes is the very purpose of using the best HR database software. Storing data in a comprehensive manner would translate to enhanced clarity and fewer errors.

3. Improve employee experience:

By using technology to create an HR database, employers can process employee data efficiently while also adhering to regulatory measures and laws around data security.

4. Cost-effectiveness:

Instead of assigning employees to operations involving the maintenance of HR databases, one can simply purchase HR database software for small businesses. This way, they save money in the long run and utilize their employees’ time for other projects.

5. Efficiency:

Once HR professionals are trained in using database software, they can streamline HR productivity, optimize its skills and accuracy to improve overall efficiency.

6. Add value to people management:

Data, analytics, artificial intelligence, and machine learning can all help HR departments add value to an organization and ensure optimal performance from employees.

7. Achieve goals through a people-centric approach:

HR professionals can use data to understand the impact employees have on the business. It also enables them to help leaders make better employee-related decisions. All this, ultimately, leads to the company being able to achieve its strategic goals.

8. Ethically stored data:

You can provide exclusive and secure access to employee data based on the needs of their roles and responsibilities. The ability to edit and make visible employee data is also in the hands of the organization’s HR employees. This ensures that data is not lost.

9. Effective monitoring:

Freshteam's employee database software enables employees to learn about their colleagues. HR personnel can also assess employee behavior by looking at their absences.

10. Self-service:

HR can shed their own workload by giving employees access to add and edit their own data such as time-off requests, date of birth and other communication information.

Here's what Freshteam has to offer

Organized employee profiles

As more employees are added to a company, the organizational chart can become complex and difficult to understand. Employee visibility can grow and HR personnel can quickly browse employees based on their teams by using Freshteam’s employee database software.

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Customizable personnel fields

HR personnel can filter and group employees based on certain qualities. There are more than 40 employee fields that you must simply drag and drop to add to the employee record. These fields include the name, gender, blood group, date of birth, and others. HR personnel can remove the fields that don't serve their purpose.

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Manage all HR documents

All documents related to HR can be uploaded and viewed on the database. This is particularly of use because regulations around data protection are becoming more and more dynamic each day. Once a repository of HR documents is made on the database, employees and HR personnel can access offer letters, ID proofs, and relieving letters in one place.

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Unique employee ID

As a company continues expanding, generating and creating a fresh sequence of IDs on the basis of an employee's team, designation and other details can become difficult. Freshteam offers ID sequencing so that HR personnel are spared the hassle of entering values into excel sheets.

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